Funtrench Journal

The Objectives…

Funtrench is committed to the development and support of education. A big challenge that is faced by schools is the management of all the data that is handled in day-to-day operation such that it is both accessible and secure, with common tasks automated.

This would enable efficient running of school systems which in turn would improve service delivery – in this case the quality of learning and the overall student experience.

The Goals…

We develop systems using feedback from surveys and input from actual stakeholders in the education industry to produce standard management capacities to school managers. For unique client needs such as exam paper generation, we come up with innovative systems that meet these requirements exactly.

The goals of the system are to achieve the following:

• Automation of day-to-day tasks to free up staff to concentrate on actual content delivery and administration in schools.
• Digitizing of records to allow for digital presentation and the vast advantages of maintaining records in a digital format.
• Provision of access security to effectively manage how school data can be accessed or modified – to mirror the hierarchy of the school authorities.

The Solution

The Funtrench School Management System is an integrated school management solution that does everything from student and staff management to examination marks management and selected inventory functions. The system can be customized to each school’s particular needs. It is built on top of the robust, enterprise-grade ERP solution – OpenERP.

The Funtrench School Management System has the following features available:

• Student records management – maintain records of all students past and present in a secure database, with functionality for printing class lists, registers, student profile and statistics.

• Staff records management – maintain records of all staff past and present in a secure database, with functionality for linking with classes and specific subjects. Full HR functions are exposed via the ERP. Payroll, leave management, recruitment, evaluations and so many rich HR features.
• Timetable management – create, edit and manage timetables with the option of printing
• Authentication – system login for principal, class teachers, subject teachers, and secretaries with custom data access levels (permissions). Encrypted password security.
• Library management – manages library inventory, borrowing and returning, fines and book conditions.
• Event management – record details of school events for proper planning and logistics.
• Email updates – regular email updates sent to parents or other stakeholders about student’s performance, welfare and conduct. The system provides robust automated actions on almost any record. Automatic emails to parents when discipline or health incidents occur and so on.
• Grades management – set a grading system and automatically grade students per subject and on automatically computed overall term marks. The system will automatically rank students in class and in the stream, plus have capacity to generate performance reports, graphs and charts.
• Class management – maintain records of a class and analyze performance and maintain a class profile.
• Prefects & Discipline – manage incidents, maintain an audit trail for punishments and other disciplinary issues and link prefects with the staff discipline teams.
• Physical facilities management – maintain records of room, dorm and lab facilities and their use, condition and maintenance.

Benefits

By using the FSMS as your school management software, your school will enjoy the following benefits:

• Reduced costs of stationery since records are kept digitally.
• Parents will be able to monitor their children’s performance via the email updates. Examination results, disciplinary issues and fees balances are among the inclusions in the regular updates sent to parents.
• Secure data management through use of password user authentication.
• Ease of preparing class lists, term mark sheets and report forms since many tasks are automated.
• Greater accuracy in timetables and other school documents since they are computer-generated.
• ERP solution makes sure fragmentation is a thing of the past. One system for everything from procurement to report forms.

System Management

Funtrench Limited provides complete and reliable client support – both technical support and information. Throughout the duration of the contract Funtrench will make available a systems administrator to repair, upgrade or maintain the system when necessary. In addition, Funtrench will undertake to train at least one employee of each school on administering the FSMS and troubleshooting to ensure that our clients remain not only satisfied with our product, but also able to continue enjoying its advantages.